One Note

Now where is that post it note???

If you haven’t played with OneNote, you’ve been making life harder for yourself.

What is one note? It’s the electronic equivalent of a physical paper notebook.  And keep that image in mind as you read this.  You can create multiple notebooks, so you can have one for personal stuff, one for receipts, one for recipes, one for the financial documents with the supporting documents (no matter what program they were done in) and one for purchase orders.

At my last company we used one note for the department for all those “how to” documents.  Especially the ones that we would do about once every six months.  You can include screen shots, pictures, printing, copy paste in your notebook.  My former boss is very happy that we did this, because he’s having to do my job.

Inside of each notebook, you can have section tabs to keep it in order.  So you could do one for each quarter, month, vendor, and program.  As you can see on the graphic above, the left side contains the notebooks (Work Notebook, Personal Notebook) and under each notebook listing, you’ll see the different tabs.  Notice that the tabs are also listed at the top.  Because I shrunk the width, you don’t see all the top tabs.

On the right are all of the pages in the section.  The titles that appear on the right are generated from the bubble at the top (notice that Store personal information in this section in the bubble is the same as the white tab on the right).

To create a notebook, go to file, new notebook.   You can choose to keep it on your computer, a network drive or with 2010, on the web.  You may want to save it on the network, as One Note has the ability to synchronize the notebooks between users, so the latest information is almost immediately available to the other people who have that notebook open.

So now that I have you excited about creating One Note notebooks, how do you get your material in there?  That’s easy!!!  You can:

·         Copy and paste

·         Send to One Note – You’ll find this in Outlook 2007 and 2010.  When you open an email, you’ll see a send to One Note

·         You have a print driver called “Send to OneNote, which can be used with any application that you can print.

More later!!!